Online tour booking system
- Total on the confirmation
- $416
- Booking subtotal
- $416
- Sales tax
- $0
Every figure on these worksheets is one you typed. Where a page states something outside your own book, it names the document it came from and the day it was read.
An online tour booking system has one job that an appointment calendar does not: it has to hold a DEPARTURE. A departure is a date, a start time, a capacity that cannot be exceeded, a guide or a vessel it is assigned to, and a list of the people who have paid to be on it. Everything an operator wants from booking software follows from getting that object right, because the moment two sales can take the same seat, or the manifest and the payment record disagree, the software has stopped helping and started creating work at the meeting point.
Open the Reservation confirmation email Free to use. No account, no card, no trial clock.
Publish what is actually still available
The system holds the capacity and subtracts what is sold, so the availability a guest sees on your own site, on the phone and on a reseller's page is the same number, and a seat cannot be sold twice while two people are checking out.
Take the money the way you already trade
A deposit at booking, a balance due a set number of days before, and a cancellation window the guest agreed to. The system records what was taken and what is still owed, so the balance date is a fact rather than something somebody remembers.
Produce the manifest the departure is run from
Who is on it, what they booked, what they paid, what they still owe, and anything the guide has to know before the boat leaves. That list is the reason the software exists, and it is the one output nobody can improvise on the dock.
Excurvo Pro
When the departure has to stay on the record
The arithmetic is free for good. Pro is what happens after it: the departure, its seats, the deposits taken and the guests on it, kept where next season can read them.
- TODO: what keeping this means to the buyer, one line (document.download_file)
- TODO: what keeping this means to the buyer, one line (document.remove_watermark)
- TODO: what keeping this means to the buyer, one line (document.save_and_reopen)
- TODO: what keeping this means to the buyer, one line (document.brand_own_logo)
- TODO: what keeping this means to the buyer, one line (document.bulk_export)
- TODO: what keeping this means to the buyer, one line (messaging.send)
- TODO: what keeping this means to the buyer, one line (payments.connect_stripe)
- TODO: what keeping this means to the buyer, one line (integrations.connect_books)
$99per month, whole team
Start Excurvo Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
What operators ask about the Online tour booking system
What is the difference between a tour booking system and an appointment scheduler? An appointment scheduler sells a slot with one person in it. A tour booking system sells seats out of a shared, dated departure that has a hard capacity, so it has to reserve against that capacity while a checkout is in flight, keep a manifest, and know the difference between a seat that is held and a seat that is paid. If you sell a thing that several strangers join at the same time, the scheduler will fit until the first oversell.
Do I need one if I only run a few departures a week? That depends on whether anything has gone wrong yet. Under ten departures a week a spreadsheet and a phone genuinely work, and the worksheets on this site are built for exactly that operator. What pushes people over is a second sales channel, a season where the balance dates stop being memorable, or the first time two bookings took the same last seat.
Will it connect to the resellers I already sell through? Ask the specific question rather than the general one, because the answer differs per reseller and per plan. The useful test is whether availability moves in BOTH directions: a seat sold on your own site should close on the reseller, not only the reverse. Anything less means you are still watching two calendars.
Will the Online tour booking system handle how you sell seats?
The worksheets need no account, so there is nothing to book a demo for. This form is for the questions they cannot answer: whether Pro holds a particular thing, how your existing bookings would come across, or what is missing that you need.